How to create a detailed timeline for your next event

Little Details, LLC is an Event Planning Company. Our pledge of exceptional customer service is not just a nice slogan, but a professional mandate to offer the best products and services. As many couples soon realize planning a wedding can be both exciting and overwhelming. Exciting because couples are planning for a new chapter within their lives. Overwhelming, as there are many details involved in planning a wedding. During the planning process, it is our, wish that all couples enjoy this amazing journey. At Little Details, we found that the best way to enjoy this process is to have resource materials to keep you organized. The most effective resource material is an efficient and detailed timeline. Whether you hire a Wedding Coordinator for Full or Day-of Coordination, your caterer will provide you with an event timeline that covers the ceremony start time, food service and end time. However, there are many other things to consider when thinking about a day of timeline. Below are a few tips to consider as you create a detailed timeline.

When creating a detailed day-of timeline, the following tips should be considered:

  1. Know and include the access time and when the last person/vendor should depart the venue.
  2. Most venues provide a two-hour window for set-up and one hour for tear down. You can purchase more set-up time if needed. (If you plan to add a lot of décor including lighting, you will need more than two hours of set-up time).
  3. The caterer will need to arrive at the beginning of the two-hour set-up time. Please provide your caterer with at least 30 minutes of time to prepare the venue before other vendors arrive. The only exception is the photographer and décor/lighting vendors.
  4. Unless your photographer states otherwise, allow them at least an hour in between the ceremony and reception for pictures. You will also need to consult your photographer about when your florist needs to arrive for photos.
  5. If you plan to make rounds during the reception, you may want to begin this within 30 – 40 minutes into the dinner service.
  6. If you are planning a grand exit and you want your photographer to capture this, consider the time the contract ends for the photographer and that many guests may not stay until the end of the wedding.

For a free copy of our sample detailed timeline, please email and include “free copy of detailed day-of timeline” within the subject field. HAPPY PLANNING!!!